You've Got Enough to Think About. Let Us Handle the Rest.
From small birthday parties to big wedding weekends, we're the extra set of hands that keeps everything moving behind the scenes. Tell us what you need we'll figure it out the rest.
Weddings | Events | Celebrations | Vacation Stays | Special Requests
"You enjoy the moment. We'll handle what's happening behind the scenes."
When Something Needs to Happen While Everyone Else Is Busy
Getting ready, hosting, celebrating. That's where everyone's attention should be. But there's always something else that needs to happen behind the scenes, and someone has to step away to handle it.
That's where we come in. We're the extra set of hands that keeps things moving so nobody has to miss the moment.
Hi, I'm Amy. I'm the Extra Set of Hands.
I started Behind the Scenes Concierge because I kept noticing the same thing at every event, someone was always stepping away to handle something. Pick up the ice, grab the left behind gifts, load the centerpieces or even take the family pet home.
And that someone was usually a mom, a bridesmaid, a host, or a friend who should've been enjoying the moment, not working behind the scenes.
I figured someone should do that for a living. So I do.
Whether it's a big wedding weekend or a small birthday dinner, the little things still need to happen. That's where I come in. Tell me what you need, and I'll handle it.
It Doesn't Have to Be Fancy. It Just Has to Get Done.
You don't need a big production to need a hand. A birthday dinner. A baby shower. A weekend at a rental house with friends. Even a small gathering has a list of things that need to happen, and someone has to do them.
That someone can be us. We pick up the ice. We grab the missed items. We stock the Airbnb before guests arrive. We take the family pet home after the ceremony. We set up the tables so you can focus on your guests.
No event is too small. If it matters to you, it matters to us.
Every event is different. Tell us what you need, and we'll figure out the rest.
From Small Tasks to Big Events, We've Got It
From once-in-a-lifetime milestones to everyday gatherings, we're behind the scenes for every kind of event, so you can be fully present for the moments that matter. And we're not just for events, either. Here's a look at everything we do.
Wedding Day Concierge
We work quietly in the background on your big day from helping to move vendor arrivals, floral and cake transport, setup, last-minute errands, and whatever comes up so you can be fully present.
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Private Event Concierge
From birthday parties and anniversaries to baby showers and family reunions, we handle setup, deliveries, and the last-minute tasks so you can focus on your guests.
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Pet Concierge
Your pets are family, and they should be part of your special moments, too. We handle safe transport, on-site care, and comfort for dogs and cats so they can be there for the moments that matter.
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Airbnb & Vacation Rental Support
Pre-arrival stocking, welcome baskets, celebration setups, and guest errands so your guests start enjoying their trip immediately.
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Transportation & Deliveries
Need something picked up, delivered, or returned? We safely move cakes, flowers, decor, welcome bags, alcohol, gifts, rentals, catering, and more so everything arrives where it needs to be, when it needs to be there.
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Build Your Own Concierge Package
Every event is different. Tell us what you need, and we'll build something around your event, your priorities, and your budget.
Let's Build It →
Baby & Bridal Showers
Setup, deliveries, and on-site support so the host can actually enjoy the shower.
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Bachelor & Bachelorette Weekends
Supply runs, transport, and errands so the whole group can stay in the moment.
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Community Events
Fundraisers, festivals, and gatherings, we handle the behind-the-scenes so it all runs smoothly.
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Expos & Trade Shows
Materials transport and booth support so your team can focus on attendees.
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Boutique Hotel & Hospitality
On-call concierge support for boutique hotels and hospitality venues guest errands, deliveries, and special requests handled.
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Group Travel
Help for group getaways, retreats, and destination celebrations: supply runs, material transport and on-the-ground support. *No human transportation available
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Business Support
Errands, deliveries, courier services, and behind-the-scenes help for busy professionals and growing businesses across Central Texas.
Visit Amy Gray Consulting →
Corporate & Community Concierge
Behind-the-scenes support for corporate seminars, trade shows, grand openings, nonprofit fundraisers, and community events vendor arrivals, materials transport, and on-site help.
Learn More →Custom Builds & Special Projects
We Go The Extra Mile
Sometimes a client needs something that doesn't exist yet. So we build it. Here's how a custom seating chart went from raw materials to a finished centerpiece.
Building From Scratch
When you need something specific, we figure out how to make it happen, starting with raw materials.
Taking Shape
The structure comes together, ready for finishing touches and personalization for your event.
Ready For Your Moment
Fully assembled, styled, and set up so guests can find their seats, and you can enjoy the celebration.
Some Moments Can't Be Recreated.
No father should miss his daughter's grand exit because he's cleaning up the dance floor.
No bridesmaid should have to leave hair and makeup because the vows, the groom's watch, or another important item was left behind.
Parents shouldn't spend the evening loading decorations into their cars while everyone else celebrates.
No host should have to leave their own celebration to pick up more ice, track down missing rentals, answer vendor calls, or solve last-minute surprises.
Those moments only happen once.
At Behind the Scenes Concierge, we quietly take care of the details so the people who matter most can be exactly where they're supposed to be making memories together.
Because the people you love should be celebrating with you not working your event.
Kind Words From Our Clients
We love what we do, and the best part is knowing our clients got to actually enjoy their event. Here's what they had to say.
"Amy is dependable, responsive, and up for any job. Her communication and invoicing is clear, and she handles any ask you give her with a positive attitude."
Lauren
Zola Review
"We came across Behind the Scenes Concierge while planning our 30th anniversary from out of town. We had rented an Airbnb for the weekend, and Amy was a total lifesaver. While we were busy getting ready and entertaining family, she loaded up all the décor we had brought with us, transported it to the other Airbnb we planned to have our party at, and set it up beautifully. She also ran our errands, such as picking up the food and alcohol, and she even handled the cleanup and alcohol returns afterward so our family didn't have to lift a finger."
Dennis N.
Zola Review, 30th Anniversary Client
"So happy to have had the opportunity to work with Behind the Scenes Concierge! Amy is not only incredibly kind, personable, and fun to work with, but she brings an exceptional level of professionalism, organization and attention to detail to every event. From the little things that can easily be overlooked to the behind the scenes tasks that can become overwhelming, having someone you trust to take care of it all makes such a difference! Behind the Scenes Concierge is there to handle the hard, time consuming and often stressful parts of event planning so you can be fully present and enjoy your special moments. Their goal is to make your vision come to life seamlessly, beautifully, and stress free! If you're planning an event and want the peace of mind that comes with knowing every detail is being handled, I can't recommend Behind the Scenes Concierge enough. Let Amy and her team take care of what happens behind the scenes so you can focus on what matters most, celebrating and enjoying your day!"
Lauren Stone
Google Review
Tell Us What You Need. We've Got It.
It's the little things that make the biggest difference: picking up the missed ice, retrieving a misplaced item, or safely transporting your family pet to the wedding, caring for them on-site, and bringing them home afterward.
From last-minute errands and delivery runs to pet transport and on-site help, there are so many things we can quietly handle so you never have to step away from the moment.
Tell us what's on your plate, and we'll take care of it, so you can stay exactly where you belong: celebrating with the people who matter most.